PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, January 21, 2025

Attendance: Board: Steve Bryson, Robert Hassell & John Polhemus.
Staff & Consultants: Shannon Currier, Jessi Clark & Beth Hedstrom.

MEETING CALLED TO ORDER AT 1719 BY STEVE BRYSON, PRESIDENT.

  1. ROLL CALL:  Don Mease and Mike Simons absent. 
  • Motion 1: Robert Hassell motioned that the Board of Directors excuse both Don Mease and Mike Simons from the meeting.  John Polhemus seconded.  Motion carried unanimously.
  1. MINUTES
    December 10, 2024 Regular Meeting
  • Motion 2: John Polhemus motioned that the Board of Directors approve the minutes of the December 10, 2024 regular meeting with the corrected check numbers. Robert Hassell seconded. Motion carried unanimously.

  1. CLINIC CONSULTANT REPORT
    Jessi will have a conversation with the billing office about the amount of accounts receivable from the old Greenway system and whether it is collectable.

  2. CONSULTANT CPA REPORT
    Financial Report – the budget to actual for 2024 was reviewed.
  • Motion 3: John Polhemus motioned that the Board of Directors approves the December payroll, ACH transactions and checks (#55683-55713) and the December contractual adjustments in the amount of $21,203.88.  Robert Hassell seconded.  Motion carried unanimously.
  1. ENVIRONMENTAL SERVICES
    Nothing presented.
  1. NEW BUSINESS
    Nothing presented.
  2. CLINIC REPORT

Census
Census

Collbran Clinic
Collbran Clinic patient days

Mesa Clinic
Mesa Clinic patient days + both clinics monthly totals

  • Provider Report – Nothing presented.
  • District Administrator Report
  • Annual board posting information - There was discussion of where to post the agenda.
    • Motion 4: John Polhemus motioned that the Board of Directors continue to post the agenda on the District’s website, with the Collbran Clinic lobby as the back-up posting place.  Robert Hassell seconded.  Motion carried unanimously.
  • Election – There are three positions up for re-election.  A Designated Election Official (DEO) needs to be appointed.
    • Motion 5: Robert Hassell motioned that the Board of Directors approves the resolution naming Jessi Clark as the DEO.  John Polhemus seconded.  Motion carried unanimously.
  • Retirement Plan – The annual meeting with CRA occurred this month. They offered to meet with the Board to discuss matching contributions if the Board wanted to. It was decided that they did not want to match at this time.
  • District Administrator reviews – Several samples of review paperwork were handed out for the next review. There was discussion that an annual raise was not discussed last month.
    • Motion 6: John Polhemus motioned that the Board of Directors use the CPI for the raise and make it retroactive to January 1, 2025.  Robert Hassell seconded.  Motion carried unanimously.
  1. OLD BUSINESS
  • Land Acquisition Committee – Two board members and Jessi met with the person at FCI that was the super for the Collbran Clinic.  He gave information to help give us the ability to start to budget for a new clinic in Mesa.  The information will also give us the ability to submit a request for proposals when the time comes.
  • X-ray Upgrade – We will probably need to get a separate, temporary internet service for the x-ray.  The IT group is looking into the most cost-effective option.
  • Signage – Most of the signs have been installed.  It is not known when the remainder are scheduled for.
  1. JANUARY EVALUATION / RAISES
  • Annual:             None            
  • 3 Month:          None

 

  • Motion 7: John Polhemus motioned that the Board of Directors adjourn the meeting at 1804.  Robert Hassell seconded. Motion carried unanimously.

 

Respectfully submitted,



Jessi Clark, District Administrator