PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, October 15, 2024

Attendance: Board: Steve Bryson, Don Mease, Mike Simons, Robert Hassell. & John Polhemus.
Staff & Consultants: Manda Schowalter, Shannon Currier, Jessi Clark, & Beth Hedstrom.

MEETING CALLED TO ORDER AT 1719 BY STEVE BRYSON, PRESIDENT.

  1. ROLL CALL:  all present. 
  1. MINUTES
    September 17, 2024 Regular Meeting
  • Motion 1: Mike Simons motioned that the Board of Directors approves the minutes of the September 17, 2024 regular meeting as presented. John Polhemus seconded. Motion carried unanimously.
  1. CLINIC CONSULTANT REPORT
    Debbie is tracking a bill about Medicare payments for virtual visits. If approved, they will stop paying for them and other payors will likely follow. She will keep us updated.

  2. CONSULTANT CPA REPORT
    Financial Report – The report was emailed prior to the meeting for review.  There was a question on the increase in health insurance costs.  Jessi will break it out into further detail for the future.  The budget to actual was reviewed.
  • Motion 2: John Polhemus motioned that the Board of Directors approves the payroll, accounts payable checks and ACH transactions (#55544-55562) and the September write-offs in the amount of $17,953.27.  Robert Hassell seconded.  Motion carried unanimously.

Preliminary Budget was presented to the Board of Directors. There was discussion of what changes were needed.

  1. ENVIRONMENTAL SERVICES
    The hot water heaters will be installed tomorrow.
  1. NEW BUSINESS
    Nothing presented.
  2. CLINIC REPORT
    Census
    Census - Collbran and Mesa Clinics - 10-15-24
    Collbran Clinic
    Collbran clinic patient days 10-15-24
    Mesa Clinic
    Mesa clinic patient days 10-15-24
    Minutes - provider summary 10-15-24
  • Provider Report. – Nothing presented.
  • District Administrator Report
  • Computers – A proposal was presented for the computers for this year’s round of replacements. There was also discussion of the Mesa internet provider.
    • Motion 3: Mike Simons motioned that the Board of Directors approves switching the Mesa Clinic to Starlink.  John Polhemus seconded. Motion carried unanimously.
    • Motion 4: Mike Simons motioned that the Board of Directors approves the proposal for the computers from ITS.  Don Mease seconded.  Motion carried unanimously.
  • Insurance renewal deductible amounts -  The deductible amounts and corresponding premiums were reviewed.  The District will renew with the same deductibles it already uses.
  • End of year business - There was discussion of moving the December meeting to December 10 at the normal time and place. There was also discussion of a Christmas party. Jessi will contract the previous venue and schedule it.
  • Wage Scale – There was discussion of the wage scale and whether any changes are needed. It was decided that the wage scale will remain the same with one change.
    • Motion 5: Mike Simons motioned that the Board of Directors approves changing the Clinic Coordinator scale to have the first year rate be $25 with the rest of the steps following the current step changes to be effective to the beginning of the current pay period. John Polhemus seconded. The motion carried unanimously.
  • Continuing Medical Education line item – There was discussion of why the amounts are low at times and higher later. Jessi explained that it is actually being utilized and that it depended on when those classes are occurring. It will fluctuate from throughout the year and also year to year.
  1. OLD BUSINESS
  • Land Acquisition – The discussion occurred during the budget hearing and centered around amounts to be budgeted for acquisition.
  • X-ray Upgrade – The new system has been ordered and is being shipped.
  • Signage – The signs are being made and they are working on their installation schedule.
  • Mission Statement – The staff is going to be working on this in the new year.
  1. OCTOBER EVALUATION / RAISES
  • Annual:             Gregory, Latham            
  • 3 Month:          None
  • Motion 6:  Mike Simons motioned that the board of directors accepts the evaluations of the employees and approves the annual raises applicable. Don Mease seconded. Motion carried unanimously.

  • Motion 7: John Polhemus motioned that the Board of Directors adjourn the meeting at 1839. Robert Hassell seconded. Motion carried unanimously.

 

Respectfully submitted,



Jessi Clark, District Administrator