PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, August 20, 2024

Attendance: Board: Mike Simons, Robert Hassell & John Polhemus.
Staff & Consultants: Shannon Currier, Jessi Clark, Manda Schowalter & Beth Hedstrom.

MEETING CALLED TO ORDER AT 1720 BY MIKE SIMONS, SECRETARY/TREASURER.

  1. ROLL CALL:  Steve Bryson and Don Mease absent. 
  • Motion 1: John Polhemus motioned that the Board of Directors excuse both Steve Bryson and Don Mease from the meeting. Robert Hassell seconded. Motion carried unanimously.
  1. MINUTES
    July 16, 2024 Regular Meeting
  • Motion 2: John Polhemus motioned that the Board of Directors approves the minutes of the July 16, 2024 regular meeting as presented. Robert Hassell seconded. Motion carried unanimously.
  1. CLINIC CONSULTANT REPORT
    Nothing reported.

  2. CONSULTANT CPA REPORT
    Financial Report
    The financial statements were given to the Board prior to the meeting to review. Questions that arose from their reviews were answered. Information was also presented on the budget to actual numbers in the revenue catagories. Information was presented on maturing CDs, money in the investment account and options on what to do with it.
  • Motion 3: John Polhemus motioned that the Board of Directors approves putting $245,000 each in a 1 year, 2 year and 3 year option presented with the remaining balance going into the Federal Home Loan Bank agency bond. Robert Hassell seconded. Motion carried unanimously.
  • Motion 4: John Polhemus motioned that the Board of Directors approves the payroll, accounts payable checks (#55505-55526) and ACH transactions and the July contractual adjustments in the amount of $20,935.58. Robert Hassell seconded. Motion carried unanimously.
  1. ENVIRONMENTAL SERVICES
    Theres was discussion of getting under sink hot water heaters for the Mesa Clinic.  It was decided that was the better option over the large expense to replace the hot water heater and adding a recirculation pump.
  1. NEW BUSINESS
    Nothing reported.
  2. CLINIC REPORT
    Census
    Census - Collbran and Mesa Clinics - 08-20-24
    Collbran Clinic
    Collbran clinic patient days 08-20-24
    Mesa Clinic
    Mesa clinic patient days 08-20-24
  • Provider Report. – Nothing presented.
  • District Administrator Report
  • Provider recognition – there was discussion of Dr. Woodyard’s 30th anniversary.
    • Motion 5: Robert Hassell motioned that the Board of Directors have a custom jewelry set done for Dr. Woodard’s 30-year anniversary. John Polhemus seconded. Motion carried unanimously.
  • Staff Title – there was discussion of adding the title of Lead Medical Assistant to one of the medical assistants and giving them some additional job responsibilities. A job description is in progress.
  1. OLD BUSINESS
  • Land Acquisition Committee – The landowners sent a letter of intent to purchase the property. Jessi will send it to the attorney to look at and give feedback.
  • X-ray Upgrade – Jessi recommended continuing with the same company we currently use and upgrading the processing system with them. We have been pleased with the old system and it is financially beneficial.
    • Motion 6: Robert Hassell motioned that the Board of Directors approves the expense to upgrade the x-ray processing equipment with iCRCo. John Polhemus seconded. Motion carried unanimously.
  • Signage – A portion of the signs are in production. We are finalizing Building B as there has been some additional tenants.
  • Mission Statement – The staff submissions were handed out. The board will review them. Then next steps will be determined at the next meeting.
  1. AUGUST EVALUATION / RAISES
  • Annual:             None            
  • 3 Month:          None

  • Motion 7: John Polhemus motioned that the Board of Directors adjourn the meeting at 1834. Robert Hassell seconded. Motion carried unanimously.

 

Respectfully submitted,



Jessi Clark, District Administrator