PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, January 16, 2024

Attendance: Board: Steve Bryson, Robert Hassell & John Polhemus.
Staff & Consultants: Shannon Currier, Jessi Clark & Dr. Woodyard.

MEETING CALLED TO ORDER AT 1716 BY STEVE BRYSON, PRESIDENT.

  1. ROLL CALL – Don Mease and Mike Simons absent. 
  • Motion 1: Robert Hassell motioned that the Board of Directors excuse Don Mease from the meeting. John Polhemus seconded. Motion carried unanimously.
  • Motion 2: John Polhemus motioned that the Board of Directors excuse Mike Simons from the meeting. Robert Hassell seconded. Motion carried unanimously.
  1. MINUTES
    December 19, 2023 Regular Meeting
  • Motion 3: Robert Hassell motioned that the Board of Directors approves the minutes of the December 19, 2023 regular meeting as presented. John Polhemus seconded. Motion carried unanimously.

January 9, 2024, Special Meeting

  • Motion 4: John Polhemus motioned that the Board of Directors approves the minutes of the January 9, 2024 special meeting as presented. Robert Hassell seconded. Motion carried unanimously.
  1. CLINIC CONSULTANT REPORT
    Nothing reported.
  2. CONSULTANT CPA REPORT
    Financial Report – the budget to actual was present for the 2023 financial year.
  • Motion 5: John Polhemus motioned that the Board of Directors approves the payroll and accounts payable checks (#55353-55382) and the December write-offs in the amount of $18,921.16. Robert Hassell seconded. Motion carried unanimously.

The audit proposals were reviewed. There was also discussion of other options if this firm were to stop doing audits.

  • Motion 6: John Polhemus motioned that the Board of Directors accept the proposal from Blair and Associates of Cedaredge. Robert Hassell seconded. Motion carried unanimously.
  1. ENVIRONMENTAL SERVICES
    Nothing reported.
  2. NEW BUSINESS
    Nothing reported.
  3. CLINIC REPORT
    Census
    Census - Collbran and Mesa Clinics - 01-16-24
    Collbran Clinic
    Collbran clinic patient days 01-16-24
    Mesa Clinic
    Mesa clinic patient days 01-16-24
  • Provider Report. – nothing reported.
  • District Administrator Report
  • Annual board designations – there was discussion of the annual board designation for agenda postings.
    • Motion 7: Robert Hassell motioned that the Board of Directors continue to post the agenda on the District’s website with the Collbran Clinic lobby as the back-up posting place. John Polhemus seconded. Motion carried unanimously.
  • Phone System – the phone system reduced the term of the agreement from 5 years to 3.
    • Motion 8: Robert Hassell motioned that the Board of Directors approves the agreement with Verticomm for a new phone system for both clinics. John Polhemus seconded. Motion carried unanimously.
  • Locums Coverage – with a full three providers it was discussion of whether to continue to have Dr. Rollins for locums coverage. It was decided to keep him for this year to see how well coverage works with the three.
    • Motion 9: John Polhemus motioned that the Board of Directors approves continuing the malpractice reimbursement for Dr. Rollins to be able to provide locums coverage for 2024. Robert Hassell seconded. Motion carried unanimously.
  • Landscaping – Jessi will start checking into landscaping companies to bring both clinics back to what the landscaping should be.
  1. OLD BUSINESS
  • Signage – Company has sent information on style updates. Jessi is checking with the tenants.
  • Land Acquisition Committee – update was given on the situation with water taps for the school property. A second location was discussed.
  1. JANUARY EVALUATION / RAISES
  • Annual:             None           
  • 3 Month:          Latham
  • Motion 10: John Polhemus motioned that the Board of Directors accepts the evaluation of the employee and approves the annual raise applicable. Robert Hassell seconded. Motion carried unanimously.

  • Motion 11: Robert Hassell motioned that the Board of Directors adjourn the meeting at 1752. John Polhemus seconded. Motion carried unanimously.

 

Respectfully submitted,



Jessi Clark, District Administrator