PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, January 24, 2023

Attendance: Board: Steve Bryson, Mike Simons, Robert Hassell (via phone for one topic) & John Polhemus.
Staff & Consultants: Shannon Currier, Jessi Clark, Erika Woodyard & Beth Hedstrom.

MEETING CALLED TO ORDER AT 1721 BY STEVE BRYSON, PRESIDENT.

1. ROLL CALL:  

• Motion 1: Mike Simons motioned that the Board of Directors excused Don Mease and Robert Hassell from the meeting. John Polhemus seconded. Motion carried unanimously.

2. MINUTES
   Regular Meeting

• Motion 2: John Polhemus motioned that the Board of Directors approves the minutes of the December 13, 2022 regular meeting as presented. Mike Simons seconded. Motion carried unanimously.

3. CLINIC CONSULTANT REPORT
   Nothing reported.
4. CONSULTANT CPA REPORT
   Financial Report

• Motion 3: Mike Simons motioned that the Board of Directors approves purchasing marketable certificates of deposits of $245,000 each for 1 year at 4.6%, 2 year at 4.40%, 3yr at 4.25% and an additional 3yr at 4% or better.  John Polhemus seconded.  Motion carried unanimously. 
• Motion 4: Mike Simons motioned that the Board of Directors approves the December payroll and checks (#54898-54938) and the write-offs in the amount of $15,927.47.  John Polhemus seconded.  Motion carried unanimously. 

5. ENVIRONMENTAL SERVICES
   The fire panel is going to need replacing. Jessi is getting bids. We are also calling now to get on the schedule for the asphalt company to look at our parking lots.
6. NEW BUSINESS
   Nothing reported.
7. CLINIC REPORT
   Census

Collbran Clinic

Mesa Clinic

• Provider Report –  There was discussion on one provider contract and health insurance.
• Motion 5: Mike Simons motioned that the Board of Directors approves covering the health insurance for the provider and spouse in the 2023 contract for the provider that does not already have it in it. John Polhemus seconded. Motion carried unanimously.

• District Administrator Report
  • Election – two members are up for re-election and we need to appoint a DEO.
    • Motion 6: Mike Simons motions that the Board of Directors adopts the resolution appointing Jessi Clark as the Designated Election Official.  John Polhemus seconded.  Motion carried unanimously.
  • Annual Board Designations – it is time for the annual agenda posting place designation.
    • Motion 7:  John Polhemus motioned that the Board of Directors continue to post the agenda on the District’s website with the Collbran Clinic lobby as the back-up posting place.  Mike Simons seconded.  Motion carried unanimously.
  • Other information – the audit will begin January 30, 2023.  Edward Jones is updating our account information. 

8. OLD BUSINESS

• Succession – there was discussion of the candidate, whether to make an offer and what that offer should be.  Robert Hassell joined via phone for the discussion but not the vote. 
• Motion 8:  John Polhemus motioned that the Board of Directors make an offer to the candidate including specified salary and benefits.  Mike Simons seconded.  Motion carried unanimously. 
• EMR – the go-live date for the Athena program is February 6.
• Internet – The Town has purchased fiber and conduit and is awaiting the weather to allow the construction to begin.
• Signage – no update given.

9. JANUARY EVALUATION / RAISES

• Annual:             None            
• 3 Month:          None

• Motion 9: Mike Simons motioned that the Board of Directors adjourn the meeting at 1900. John Polhemus seconded. Motion carried unanimously.

Respectfully submitted,



Jessi Clark, District Administrator