PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, December 13, 2022

Attendance: Board: Don Mease, Mike Simons, Robert Hassell & John Polhemus.
Staff & Consultants: Shannon Currier, Jessi Clark & Dr. Rollins.

MEETING CALLED TO ORDER AT 1721 BY DON MEASE, VICE PRESIDENT.

1. ROLL CALL: Steve Bryson absent. 

• Motion 1: Robert Hassell motioned that the Board of Directors excuses Steve Bryson from the meeting. John Polhemus seconded. Motion carried unanimously.

2. MINUTES
   Regular Meeting

• Motion 2: Robert Hassell motioned that the Board of Directors approves the minutes of the November 15, 2022 regular meeting as presented. John Polhemus seconded. Motion carried unanimously.

3. CLINIC CONSULTANT REPORT
   Nothing reported.
4. CONSULTANT CPA REPORT
   Financial Report

• Motion 3: Mike Simons motioned that the Board of Directors approves the payroll and accounts payable checks (#54876-54897) and the November write-offs in the amount of $16,563.72.  John Polhemus seconded.  The motion carried unanimously. 

The budget packet was reviewed.

• Motion 4: John Polhemus motioned that the Board of Directors approves the resolution to adopt the budget.  Robert Hassell seconded.  Motion carried unanimously. 
• Motion 5: Robert Hassell motioned that the Board of Directors approved the resolution to certify the mill levy.  Milke Simons seconded.  Motion carried unanimously. 
• Motion 6: John Polhemus motioned that the Board of Directors approves the resolution to appropriate sums of money.  Robert Hassell seconded.  Motion carried unanimously. 

Options for investment of reserves was reviewed.

• Motion 7: Mike Simons motioned that the Board of Directors approves opening three marketable CDS of $245,000 each through Peaks Investments (Charles Schwab Bank maturing in 2023, Connect One Bank maturing in 2024 and American Bank &Trust maturing in 2025).  John Polhemus seconded.  Motion carried unanimously. 

5. ENVIRONMENTAL SERVICES
   Nothing reported.
6. NEW BUSINESS
   Nothing reported.
7. CLINIC REPORT
   Census

Collbran Clinic

Mesa Clinic

• Provider Report –  Dr Rollins discussed at willingness to provide locum coverage for us and discussed the need to continue to keep his current plan active instead of taking the tail coverage now since this is the plan that would cover him while doing locums.  There was discussion that since the tail coverage is a part of his current contract that we should develop a new contract for locums coverage.
  • Motion 8: Mike Simons motioned that the Board of Directors approves doing a contract with Dr. Rollins for locums coverage that includes reimbursing the malpractice insurance, putting off the tail coverage and paying him at this current daily rate for 2023.  John Polhemus seconded.  Motion carried unanimously.

• District Administrator Report
  • SDA Membership- It is time to renew our membership for the Special Districts Association.
    • Motion 9: Robert Hassell motioned that the Board of Directors approves the expense to renew the District’s membership with the Special Districts Association.  John Polhemus seconded.  Motion carried unanimously.
  • Audit – We should be receiving an engagement letter from the auditor to do the annual financial audit.
    • Motion 10:  Don Mease motioned that the Board of Directors approves the expense for Chadwick, Steinkirchner, Davis and Co. P.C. to do our 2022 financial audit.   Mike Simons seconded.  Motion carried unanimously.
     

8. OLD BUSINESS

• Succession Committee – The use of using Dr. Rollins for locums covered was discussed earlier. We have an interview with a candidate that Express found for us.  There was discussion of how we may want to proceed after the interview.  There may have to be a special meeting called. 
• EMR – The go-live date was pushed back to the beginning of February.  This was due to issues with the insurance credentialing going slower.  The staff continues to train.
• Internet – Mike gave an update after he spoke with the Town.  They were still hoping to start work this winter.
• Signage – Jessi did speak with the company that looked at the project last.  They are having staffing issues but are still going to get us a proposal.

9. DECEMBER EVALUATION / RAISES

• Annual:             Allen, Clark            
• 3 Month:          None
• Motion 11: Mike Simons motioned that the Board of Directors accepts the evaluations of the employees and approves the annual raises applicable.  John Polhemus seconded.  Motion carried unanimously.

• Motion 12: Mike Simons motioned that the Board of Directors adjourn the meeting at 1823. Robert Hassell seconded. Motion carried unanimously.

Respectfully submitted,



Jessi Clark, District Administrator